Agent's Executive Assistant - State Farm Agent Team Member
Full Time • West Palm Beach - FL - 33405
Benefits:
- Competitive salary
- Paid time off
- Opportunity for advancement
- Training & development
- Bonus based on performance
We are seeking a highly organized and proactive Executive Assistant to serve as the right hand to the Agency Owner. This role plays a critical part in ensuring the agency operates smoothly day-to-day by managing office systems, supporting team members, and maintaining operational structure.
The ideal candidate is detail-oriented, dependable, and thrives in a fast-paced professional environment. This position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
This role is perfect for someone who enjoys creating structure, keeping teams organized, and helping a growing business operate efficiently.
Responsibilities
• Serve as the primary administrative and operational support to the Agency Owner
• Manage and maintain the Agent’s calendar, scheduling, and priority tasks
• Prepare and track daily, weekly, and monthly agency activity reports
• Monitor agency performance metrics and assist with reporting and accountability
• Coordinate onboarding and offboarding of team members
• Manage employee records, time off tracking, and assist with payroll preparation
• Track operational and compliance deadlines to ensure agency requirements are met
• Support hiring processes including reviewing applications and scheduling interviews
• Maintain organization of internal processes, documents, and office systems
• Assist with marketing initiatives, customer communications, and agency projects
• Coordinate internal meetings, team events, and office logistics
• Ensure the office environment remains organized, professional, and efficient
• Provide occasional support to customer service and team members when needed
Qualifications
• 3+ years of experience in administrative, executive assistant, office manager, or operations support roles
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving skills and proactive mindset
• Comfortable working with reports, spreadsheets, and office systems
• Ability to work independently and take ownership of responsibilities
• Professional demeanor and ability to maintain confidentiality
• Bilingual Spanish preferred
Compensation: $50,000.00 - $65,000.00 per year
We're Hiring!
We are a very busy office and are looking for our next great team member. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. We want to work alongside those who are equally committed to excellence and personal achievement. If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. If you are self-motivated, possess an entrepreneurial spirit and have a desire to win and achieve results, please consider joining our team.
About Our Agency
- Our mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.
- Our office is located in West Palm Beach.
- I have been a State Farm agent since 2008.
- I am a proud graduate of University of Miami.
- Additional languages spoken: Spanish
If you want a career, not a job, then we encourage you to apply.
State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.
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